Use Vibooks with your AI agent
Keep control of your books while AI helps prepare the repetitive work for review.
See the software workflowAI bookkeeping software for small businesses
Business bookkeeping,with AI as your bookkeeper.
AI bookkeeping software that reads business documents, proposes the work, and saves a traceable ledger after you review it.
AI agents are separate services with their own accounts and fees. How external AI services handle your data
Choose how the work gets done
Use the software yourself, or let our team manage the books.
Let the Vibooks team manage your books
Choose a separately priced ongoing bookkeeping service when you want our team to own the workflow.
See bookkeeping servicesWhat changes for you
Less bookkeeping work. More useful books.
Less retyping
Use electronic originals, scans, or photos instead of entering every amount by hand.
Less initial classification
Review proposed accounts and categories instead of starting every transaction from scratch.
Less transaction hunting
Review likely links between documents and bank or card activity.
Direct work from anywhere
Use a compatible agent on desktop or mobile to give instructions in ordinary language.
From evidence to ledger
Send the records you already have.Review one clear proposal.
Electronic documents, scans, and photos can all start the workflow. Your AI agent reads the evidence and prepares the proposal; Vibooks validates and records only authorized work.
- 01
Provide the evidence
Use the electronic original when available, a scan, or a clear photo.
- 02
Let AI prepare the work
The agent reads the document details, proposes classification, and finds likely matches.
- 03
Review uncertainty
Confirm material facts and the complete proposal before protected work is recorded.
- 04
Keep a traceable ledger
Vibooks validates the action and retains the entry, evidence, and relationships.
One reviewable workflow
AI agent connected to VibooksBusiness owner
Review these supplier bills and the bank statement. Prepare the bookkeeping and show me anything uncertain.
AI Agent
I read the electronic bill and statement. One fact still needs your confirmation:
- Atlantic Supplies · CAD 126.40: office supplies or inventory?
- A likely corporate-card transaction matches the amount and date.
Business owner
Office supplies. Use the matching card transaction.
AI Agent
Ready for review:
- Evidence
- Atlantic Supplies electronic bill
- Expense account
- Office supplies
- Net amount
- CAD 109.91
- Tax treatment
- Recoverable HST · CAD 16.49
- Total
- CAD 126.40
- Transaction match
- Corporate-card transaction · CAD 126.40 · same amount and date
The original bill stays linked to the proposed entry and reconciliation history.
Confirm only if these details match your records.
Business owner
Confirm
Recorded in Vibooks after approval
Evidence retained · Rules validated · Transaction linked
Why ChatGPT alone is not the ledger
AI understands the work. Vibooks keeps the books.
Use the conversational intelligence of your chosen agent without leaving the company’s accounting history inside a chat session.
Your AI agent prepares and explains
- Reads the evidence you make available
- Proposes facts, accounts, and likely matches
- Explains uncertainty and asks for missing information
- Helps query supported reports and changes over time
Vibooks protects the real ledger
- Keeps entries, evidence, balances, and relationships
- Applies deterministic validation and protected rules
- Retains approvals, corrections, and reconciliation state
- Preserves accounting history beyond one conversation
Rules, evidence, and review reduce the risk that an AI suggestion becomes an invalid accounting result. They do not guarantee that every source document is complete or replace professional judgment.
Professional bookkeeping foundation
A real ledger gives AI something reliable to work with.
Vibooks keeps the accounting structure, controls, and source trail that a general-purpose chat tool does not own.
Local-first desktop software
Review before protected writes
Evidence-linked history
Rules before recording
Protected accounting actions must pass deterministic validation even after you approve them.
Evidence stays connected
Documents, transactions, entries, and reconciliation history remain available for later review.
The books outlive the chat
Structured records persist across sessions, agents, corrections, reporting periods, and backups.
After the books are kept
Use AI to analyze business performance.Find issues and opportunities.
Authorize AI to analyze reviewed evidence, entries, balances, and history in Vibooks, explain changes in cash flow, costs, receivables, and vendor activity, and suggest reviewable next steps with supporting records.
Business questions AI can help answer
Where can we lower cash outflow over the next 90 days without touching payroll or tax payments?
Which vendors show duplicate charges, unexpected renewals, or repeated price increases?
Which overdue invoices should we follow up first, and how much cash could that unlock?
Analysis is advisory and depends on complete, reviewed books. It does not change the ledger by itself.
See how AI agents use the ledgerLedger
Reviewed books
Illustrative decision analysis
Where can we reduce cash outflow over the next 90 days without touching payroll or tax payments?
AI Agent analysis
These three patterns total CAD 2,130 in spend to review. The amount is not guaranteed savings, and the ledger alone cannot determine whether a service is still required.
90-day spend to review
CAD 2,130
Why these items were flagged
DesignCloud duplicate pattern
Two matching subscriptions have billed for 3 months; the next 3 charges total CAD 447
CAD 447
Workspace plan increase
Monthly charge rose from CAD 320 to CAD 650; the next 3 charges add CAD 990 versus the former rate
CAD 990
Hosting add-on renewal
CAD 693 is scheduled to renew within 90 days after the annual base plan was paid
CAD 693
Next step: Decide whether to contact each vendor after checking the business need. This analysis does not cancel services or change the ledger.
Reviewed bills, card transactions, and vendor historyEstimate · Your confirmation required
For Canadian businesses
Payroll calculations and pay statements,without a per-employee software meter.
Bookkeeping is CAD 99 per company/year. Canadian Payroll is an optional CAD 100 per company/year: CAD 199 combined for one company, with no employee or pay-run software fee.
Each additional company has the same price. Vibooks does not move money, submit remittances, or file payroll returns.
Pricing
One plan. Pay per company.
Complete bookkeeping, billed annually per company. Additional companies cost the same.
Small Business
CAD 99
per company / year
Each Company is one legal entity. Most use one Book across fiscal years.
Book-country scope: Canada
Buy up to 10 companies online.
Canadian Payroll
Need payroll calculations and pay statements in Vibooks?
+ CAD 100per company / year
Compare Payroll capabilities
Included with bookkeeping
Record payroll results from your payroll provider, accountant, or another tool.
Added with Canadian Payroll
Calculate Canadian payroll in Vibooks and generate employee pay statements. Unlimited employees and pay runs.
Annual totalCAD 99
Continue to checkoutTry bookkeeping for 7 daysThe trial includes standard bookkeeping and external-result payroll accounting. Canadian Payroll calculations and pay statements require the paid add-on.
Taxes calculated at checkout. Annual subscriptions renew automatically until canceled.
Included in Small Business
- General ledger, accounts, and journals
- Income & receivables, expenses & payables
- Banking and reconciliation workflows
- Fixed assets, inventory, and tax workflows
- Dimensions
- Additional industry presets
- Grouped reporting
- Backup
- Portable export and import
- Approval controls
- Payroll accounting from external results
More than 10 companies?
Use the same complete plan. Contact us for a quote for a larger client portfolio.
Already have a license? Manage your subscription to review the new plan. Your current purchase stays unchanged until you confirm a change. Manage subscription
Who Vibooks fits
Everyday bookkeeping for most small businesses.
Vibooks works from reviewed bills, invoices, expense evidence, and bank statements. The industries below are examples, not limits on who can use it.
Common businesses
Services, SaaS, trade, ecommerce, and more
Also suitable for marketplace sellers, contractors, and other small businesses with ordinary accounting evidence.
Summary workflows
Hospitality and multi-location operations
Use reviewed sales, settlement, and location summaries while operational systems remain the source.
Clear boundary
Keep operating systems in their role
Vibooks does not replace POS, reservations, ecommerce, banking, timekeeping, or inventory operations.
Managed bookkeeping service
Want our team to manage the books?
Choose our separately priced Canada or U.S. bookkeeping service when you want the Vibooks team to run the ongoing workflow for you.
FAQ
FAQ
Why do I need Vibooks if ChatGPT can read documents?
ChatGPT or another compatible agent can understand evidence and propose work. Vibooks is the persistent bookkeeping system that validates authorized actions and retains the ledger, evidence, relationships, corrections, and reconciliation history beyond the chat.
Do I have to photograph every receipt?
No. Use an electronic original whenever available, or provide a scan or clear photo. A phone camera is one input option, not the required business workflow.
Does AI post transactions without review?
AI can read, analyze, and prepare proposals. You review material facts and authorize protected work; Vibooks records it only after deterministic validation succeeds.
What kinds of businesses can use Vibooks?
Vibooks fits many post-facto bookkeeping workflows, including services, SaaS, trade, ecommerce, marketplace sellers, hospitality, and multi-location businesses. Upstream POS, reservations, commerce, banking, and timekeeping systems remain separate.
What does Canadian payroll include?
The optional Canadian Payroll add-on includes supported Canadian payroll calculations and employee pay statements for verified effective dates and inputs. Vibooks does not move money, submit remittances, or file returns. T4 is currently a data-review preview and ROE is a preparation worksheet for completion in the official workflow.
Can AI use my Vibooks books to analyze the business?
Yes. With your authorization, a compatible agent can read supported reports and compare revenue, costs, cash, receivables, and payables. The result is advisory, depends on reviewed books, and does not change the ledger by itself.
What payroll features does Vibooks software support today?
Small Business includes payroll accounting and reporting. With the optional Canadian Payroll add-on, supported Canadian companies can calculate payroll deductions by pay date, create pay statements, record payroll, and prepare remittance amounts and due dates. Outside Canada, record payroll results from your payroll provider, accountant, or another verified source. Vibooks does not move money or file payroll returns.
How does pricing work?
Small Business is one annual plan priced per company. Each additional company costs the same. Canadian payroll is optional and priced separately per enabled company, with no employee limit. You can buy up to 10 companies online; contact Sales for a larger portfolio. Existing purchases retain their original terms unless you choose to migrate.
What is the difference between a Company and a Book?
A Company is one legal entity and the billing unit. Each paid Company contributes two retained Book places to one shared pool. Most businesses use one primary Book across fiscal years and use Dimensions for branches or projects; extra Books suit testing or migration. Every retained Company and Book counts, including archived ones. Permanently delete archived data through the guarded deletion flow to release Company or Book capacity.
Get started
Start AI bookkeeping with Vibooks.
Install with an AI agent or download the desktop app. Try core bookkeeping free for 7 days.
Compare software plansInstall it yourself
Desktop downloads
Detecting your operating system.
Prefer Homebrew? Install the same signed macOS app without opening the DMG manually.
brew install --cask vibooks-ai/tap/vibooks